Data protection information for applicants

SIMOTEC GmbH takes the protection of your personal data very seriously. We treat the data entrusted to us as strictly confidential and comply with the prescribed data protection regulations. Below we inform you about the processing of your personal data in our application process. SIMOTEC GmbH applies the Church Data Protection Act (KDG), which is in line with the GDPR. Before you start the application process, we ask you to carefully read and take note of the general information on data processing for applicants in accordance with § 15 KDG.

Who is responsible?

The responsible body for data processing is

SIMOTEC GmbH
Hans-Geiger-Straße 8
67661 Kaiserslautern
Phone: 06301/7994-0
E-mail: info@simotec-kochwerk.de

Data protection officer

If you have any questions about our data protection information, you can contact our external data protection officer at any time. You will find the contact details below:

KaMUX GmbH & Co. KG
Herzogstraße 26
66953 Pirmasens
E-mail: datenschutz-simkw@simotec-kochwerk.de

Which of your data do we process?
And for what purposes?

Your personal data is processed and used to process your application documents, to contact you during the application process and for the purpose of completing the application process. The legal basis for the processing of your personal data is § 6 para. 1 lit. c) KDG in the course of contract initiation (application process) or contract processing (employment relationship).

You can send us your application documents as follows

  • By email to: bewerbung@simotec-kochwerk.de
    Only authorised persons have access to this mailbox. Your application documents will then be transferred to the applicant management software we use and duly deleted in accordance with the applicable deletion periods after the application process has ended.
  • By post:
    Your application documents will then be transferred to the applicant management software used by us and duly deleted in accordance with the applicable deletion periods after completion of the application process. In accordance with § 15 para. 2 lit. e KDG, we would like to point out that you are not obliged to provide us with your data. However, we cannot include you in our application process without your personal data, as we need your data to carry out the process. It is your responsibility to only provide us with the data that is required for the application process.
    Should the data be required for legal prosecution after completion of the application process, data processing may be carried out on the basis of the requirements of Section 6 KDG, in particular to safeguard legitimate interests in accordance with Section 6 (1) (g) KDG. Our interest then lies in the assertion or defence of claims.
    Profiling within the meaning of Section 24 KDG does not take place.

How long will the data be stored?

Your data will be stored for the duration of the application process. In the event of a rejection or withdrawal of your application, we will delete your data after a maximum of six months after sending the rejection or becoming aware of your application withdrawal, unless we are legally obliged to store your data for a longer period or you consent to a longer storage period for your data as part of our talent pool.

If you have been accepted for a position as part of the application process, the data will be transferred from the applicant data system to our personnel information system.

Which recipients will the data be passed on to?

We use a specialised software provider for the application process. This provider acts as a service provider for us and may also gain knowledge of your personal data in connection with the maintenance and servicing of the systems. We have concluded a so-called order processing contract with this provider, which ensures that the data processing is carried out in a permissible manner.

Your applicant data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers responsible for the respective open position. The next steps are then agreed. Within the company, only those persons have access to your data who need it for the proper conduct of our application process.

Where is the data processed?

The data is processed exclusively in data centres in the Federal Republic of Germany. A transfer of your personal data to a third country does not take place and is not planned.

What rights do you have?

Within the framework of the statutory provisions, you and every person about whom personal data is collected have the following rights:

  • Information in accordance with § 17 KDG about the data stored about you in the form of meaningful information on the details of the processing as well as a copy of your data;
  • Correction in accordance with § 18 KDG of incorrect or incomplete data stored by us;
  • erasure pursuant to Section 19 KDG of the data stored by us, unless processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims;
  • Restriction of processing pursuant to Section 20 KDG if the accuracy of the data is contested, the processing is unlawful, we no longer need the data and you oppose its erasure because you require it for the establishment, exercise or defence of legal claims or you have objected to processing pursuant to Section 23 KDG.
  • Data portability pursuant to Section 22 KDG, insofar as you have provided us with personal data on the basis of consent pursuant to Section 6 (1) (g) KDG or on the basis of a contract pursuant to Section 6 (1) (c) KDG and this data has been processed by us using automated procedures. You will receive your data in a structured, commonly used and machine-readable format or we will transmit the data directly to another controller if this is technically feasible.
  • Objection pursuant to Section 23 KDG to the processing of your personal data, insofar as this is carried out on the basis of Section 6 (1) (f) or (g) KDG and there are reasons for this arising from your particular situation or the objection is directed against direct advertising. The right to object does not exist if overriding, compelling legitimate grounds for the processing can be demonstrated or the processing is carried out for the establishment, exercise or defence of legal claims. If the right to object does not exist for individual processing operations, this is indicated there.
  • Revocation pursuant to Section 8 (6) KDG of your consent with effect for the future.
  • Complaint pursuant to Section 48 KDG to a data protection supervisory authority if you are of the opinion that the processing of your personal data violates the KDG.

For example, you can contact the data protection supervisory authority responsible for us here:

Catholic Data Protection Centre Frankfurt/M
Haus am Dom, Domplatz
60311 Frankfurt
Tel. 069-8008718800
E-mail: info@kdsz-ffm.de

Changes to this data protection notice

We will revise this data protection notice in the event of changes to our application process or other occasions that make this necessary. The current version can always be found on this website.

Status: 08.11.2023